The Ultimate Guide to Writing a Great Letter of Recommendation

Updated Dec 12, 2022

What qualities should you highlight in your letter of recommendation?

Regarding letters of recommendation, the most significant aspect to highlight is a candidate’s future potential. While past work experience and qualifications are important, they can be listed on a resume. Instead of focusing on these, highlight qualities that show how the individual will continue to grow as a professional and how they will continue to grow with your company.

How detailed should your letter of recommendation be?

You should always be honest when writing a recommendation for a former employee. Be as detailed as possible, allowing the reader to grasp the candidate’s strengths and weaknesses. Avoid leaving any information out, even if it may seem negative. While you don’t want to be overly critical, you don’t want to put too much sugar on their skill set or potential.

How can you ensure the letter of recommendation is tailored to the candidate?

When a letter of recommendation is tailored to the candidate, it shows that the individual writing the letter knows a lot about the person they’re writing about. If the letter doesn’t match up, it could raise questions about the validity of the person writing it.

How should you address any potential weaknesses in the individual’s qualifications?

The writer should always look at weaknesses as opportunities to learn and grow. It is easy to focus on what someone isn’t capable of, but it is far more beneficial to see what they can become with the right guidance. The writer should always focus on the candidate’s potential, not the qualifications they already have.

How can you make the letter of recommendation stand out?

Ensure there are no spelling or grammar errors. Otherwise, it can make the recipient question your professionalism. If you have any concerns about the letter, ask a friend or family member to read over it.

How should you close the letter of recommendation?

You want to leave a strong impression to make your letter stand out from the rest when concluding your letter of recommendation. You can leave a powerful closing paragraph by conveying confidence in the candidate’s abilities and using strong, specific language that makes your letter of recommendation memorable.

What should you avoid when writing a letter of recommendation?

It is good to avoid becoming too over-enthusiastic when writing. Trying to impress the recipient with your words can be very tempting, but it can also look a little odd if you gush about the candidate. It can also come across as insincere if you are trying to be overly dramatic, so it is best to keep your language professional and matter-of-fact.

Who should you ask to write your letter of recommendation?

The best recommendation letters come from people who know the applicant well and can provide specific examples of their professional accomplishments. So, if a company is hiring, it should seek people who can write meaningful recommendations that illustrate the applicant’s skills and abilities.

How can you ensure the letter of recommendation is clear and professional?

The recommender’s goal is to help the candidate get a desired position. They may or may not have a deeper connection with the candidate than others, but their job is not to highlight a personal connection with you. It’s to highlight the candidate’s skills and qualifications. This is why you must ensure the candidate’s reference letter is clear and professional.

The writer can ensure the letter of recommendation is clear and professional by avoiding the use of informal language or jargon and by avoiding grammar and spelling mistakes. Avoiding jokes, writing in a formal tone, and keeping concise sentences will also ensure the letter is clear and professional.

About Rephrasely

Getting your wording just right

Paraphrasing is a natural part of the writing process as it helps you clarify your thinking and suit your words to your audience. Using a Rephrasely helps structure and streamline this work, and our paraphrase tool offers 20 modes, many of them free, for accomplishing just this. The 20 modes we offer are diverse, including a summarize tool, a free grammar checker, a mode to simplify text, and a sentence shortener. There are sentence rephrasers and paraphrase rephrase tools, and we pride ourselves on having both, since our reword generator accounts for context at both the sentence and paragraph levels.

When you google paraphrase you will get a variety of results, from a free Rephrasely, to an article spinner, to a general phrase tool, and it can be hard to determine which of these rephrase tools will best help you complete your work. If you simply need to get a word rephrase, that is, reword only small elements within the sentence, many tools will suffice, but there is the risk that you end up with a tool that does not consider context and produces very awkward and ungrammatical sentences. Rephrasing is very much an art, and we’ve built our paraphrase bot to produce the most correct results in 20 modes in over 100 languages, making it the best paraphrasing tool at an exceptionally low cost. So whether you need to paraphrase deutsch, paraphrase greek, or paraphrase bahasa melayu, the next time you think, I need something to paraphrase this for me, you’ll know where to turn.

From keywords to paragraphs

Generating paragraphs with unique ideas can be challenging, and too often writers get stuck at this stage of the writing process. With our paragraph tool, you can enter keywords and let our AI generate paragraphs for you, so that you can have something to work with, refine the output, and become more engaged in your writing.

A paragraph generator creates links between your ideas, such that the output is sensible, unique, and stimulating, very close to what you would expect a thoughtful human paragraph writer to produce.

Paragraph makers are nice, but what about a short story generator? Because our AI is generalized, it serves a story generator, an essay generator, a poem generator, and much more. To generate compelling stories, you should provide the story generator with useful keywords from which it can develop plot elements, including characters, setting details, and any situational information. To generate reasonably good essays, you should likewise provide the essay maker with details around argumentative positions and any other pertinent ideas. If you more specifically want an introduction paragraph generator or conclusion paragraph generator, you can provide starter text and keywords that will best enable our essay creator to produce them.

You may well ask, “is this essay generator free?” Everything on this site is free within a 3-day trial, so you can test and develop confidence in our products. You may also be wondering where this is an essay automatic writer or if it will take a while to get results. All results appear within a matter of seconds, so you can move through your work as quickly as possible.

You may have professional needs for creating paragraphs as well, such as those needed for cover letter. Most of the time a cover letter template includes information that is not relevant to you; by using your own keywords, we can produce cover letter examples that are relevant to your use case and often require very little editing. By using this service, you can also learn how to write a cover letter and achieve the cover letter format you need.

Plagiarism checker free

Like everything else on our site, you can check plagiarism free within a trial, which is a great opportunity for those who want to check a paper for plagiarism without committing to paying before they see results. This free plagiarism checker is great for students and clearly indicates how to check for plagiarism by highlighting areas of similarity between the two texts. Just to be sure you are not accidentally plagiarizing, be sure to check all of your paraphrases as well.